Job Information

Date Opened 11/24/2025
Job Type Full time
Industry Business Support Services – Adaptis
Work Experience 4-5 years
City Nairobi
State/Province Nairobi City
Country Kenya
Zip/Postal Code 01000

Job Description

Act as the primary point of contact for the CEO, managing incoming communications, scheduling meetings, and coordinating appointments on their behalf.
Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring seamless logistics for domestic and international trips.
Prepare and edit correspondence, presentations, and reports for the CEO, maintaining confidentiality and professionalism at all times.
Translate documents, emails, and other communications from English to French and vice versa, ensuring accurate and clear communication with French-speaking stakeholders.
Coordinate and facilitate meetings, conferences, and events attended by the CEO, including agenda preparation, venue booking, catering, and audiovisual setup.
Manage the CEO’s calendar, prioritizing meetings and appointments based on business objectives, deadlines, and strategic priorities.
Anticipate the CEO’s needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management.
Liaise with internal departments, external partners, and clients on behalf of the CEO, maintaining positive relationships and ensuring timely follow-up on action items.
Conduct research and gather information on various topics as requested by the CEO, providing insights and recommendations to support decision-making.
Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
Any other task assigned by management

Requirements

Bachelor’s degree in business administration, communications, or a related field.
Proven experience 3 -4 as an executive assistant or personal assistant, preferably supporting C-suite executives in multinational companies or organizations.
Fluency in both English and French is essential, with strong written and verbal communication skills in both languages.
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines efficiently.
Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels, both internally and externally.
Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
Adaptability and flexibility to work in a fast-paced and ever-changing environment, with a proactive and can-do attitude.
Knowledge of African business culture, customs, and etiquette is advantageous.
Previous experience living or working in a French-speaking African country is required.

Attachments

Executive Assistant to the
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